Email is the favored method of communication in business, both internally and externally of the fact that it’s basic, straightforward, secure, and happens continuously.
293.6 billion emails were sent daily in 2019
In any case, likewise with all types of communication, there are rules involved with ensuring that communication among you and your recipient is systematic and civilized.
One of those guidelines of email etiquette includes the utilization of CC and BCC.
What are CC and BCC in emails?
On the off chance that you’ve at any point sent an email, you’ve gone over two fields directly alongside the “To” field: CC and BCC. Read on in the event that you’ve at any point thought about what these two terms mean and what the fields are for.
What does CC mean?
In email sending, CC is the shortened form for “carbon copy.” Back in the days prior to the internet and email, so as to make a duplicate of the letter you were writing, you needed to put carbon paper between the paper you were writing on and the paper that would have been your copy.
Similarly as the physical carbon copy above, CC is a simple method for sending copies of an email to others.
On the off chance that you have ever gotten a CCed email, you’ve most likely seen that it will be addressed to you and a list of others who have likewise been CCed.
What does BCC mean?
BCC represents blind carbon copy. Much the same as CC, BCC is a method for sending copies of an email to others. The difference between the two is that, while you can see who else has received the email when CC is utilized, that isn’t the situation with BCC. It is called blind carbon copy in light of the fact that different recipients won’t have the option to see that another person has been sent a copy of the email.
Does it really matter?
While you probably won’t end up utilizing these two functions of your email frequently, they certainly have their purposes.
When should you use CC?
The utilization of CC is somewhat of a discussion, as it works equivalent to including numerous recipients in the “To” field. What’s so exceptional about CC?
Utilizing CC is more a matter of etiquette than anything. The general principle is that the “To” field is held for the main recipients of your email. You then CC other interested individuals so they can have their own copy of the email.
CCing different parties likewise makes it clear to all included that the email has been seen by everybody.
When should you use BCC?
BCC has more solid uses. Here are the most common two:
When you don’t want the primary recipient to know
A good example could be the point at which you are having issues with an employee. When sending them an email, you can BCC your supervisor or HR in the email so they get a copy of your correspondence. In this case, they will get it, however your fellow worker won’t see that other parties have been included for the correspondence.
When sending to a large list
At the point when you are sending an email to your mailing list, for instance, you put their addresses in the BCC field. The email will look as though it has been explicitly sent to them since there will be no list of other CCed individuals. It likewise makes for a perfect email, since there will be no long list of recipients.
This way of sending emails to a large group of individuals is additionally more secure, as you don’t uncover your subscribers’ email addresses to other people.
Since you know the functions of these two features, feel free to improve your email etiquette by incorporating them. The CC and BCC functions are really email sending best practices features you ought to utilize in the event that you send emails to more than one recipient.